Monday, July 15, 2013

Intimate Wedding Package

(Full Service Planning and Coordination for weddings with 20 guests or less)   

Starting at $2000

Are you planning a small intimate wedding ceremony and are in need of full wedding planning and coordination? This package is just for you. It includes most aspects of the Entire Cake Package, but is custom tailored to your smaller guest size.
  • Meet with you to discuss your vision, goals and requirements for your wedding day
  • Ongoing advice and consultations as needed via email, telephone and in person
  • Help you determine the style of your wedding (degree of formality, time of day, colors, etc)
  • Create a list of To Do’s and distribute via email or in person at appropriate intervals
  • Assist with locating the perfect site(s) to host wedding ceremony and reception
  • Discuss and develop a budget
  • Ensure all vendor selections are noted on your budget, track deposits and payments, and keep you informed regarding payment due dates
  • Develop and manage a wedding planning timeline, reminding you of all appointments and matters needing your attention
  • Develop facility diagrams and floor plans for your reception site
  • Identify, verify availability, and schedule appointments for you to meet with:
    • Caterers
    • Florists
    • Bakers
    • Rental Companies
    • Officiants
    • Photographers
    • Videographers
    • Musicians and DJs
  • Attend vendor meetings and tastings, if needed
  • Review and confirm all vendor contracts
  • Contact all of your vendors to confirm delivery dates, times, and locations
  • Develop a vendor set-up schedule as part of the wedding day itinerary and distribute to all vendors
  • Create a plan “B” in case of bad weather
  • Advise and assist you in choosing wedding favors
  • Contract with limousine/transportation vendors and valet services
  • Refer you to resources for groom and attendant’s attire
  • Proof the wording of your invitations and programs
  • Advise and assist you with the wording, design, and purchase of your ceremony programs
  • Provide recommendations for rehearsal dinner
  • Contact guests who have not responded to the invitations to get an accurate headcount
  • Manage the wedding rehearsal to ensure all participants understand their responsibilities and are aware of the flow of the ceremony
  • Coordinate with the person responsible for the collection of gifts
  • Make sure the marriage license and the wedding rings are on site
  • Organize processional and recessional
  • Onsite management from start to finish
  • Supervise all vendor set-up and clean up at the ceremony and reception sites
  • Make sure the favors, table numbers and any other miscellaneous items are on the guest tables
  • Make sure the gift, place card and cake tables are placed appropriately 
  • Distribute gratuities to vendors as needed
  • Return tuxedos/suits the day after the wedding

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